Duties of officers:

 

Section 1: Duties of the President: The president shall preside at all meetings of the Association, shall be a member ex-officio of all committees, shall appoint all committees other than the nominating committee, and shall perform all the duties incident to the office. It shall be the duty of the president to sign all contracts and obligations authorized by the Association.

Section 2: Duties of the Vice-President: The vice-president, in the absence of the president, shall perform all duties and exercise all powers delegated herein to the president.

Section 3: Duties of the Recording Secretary and Corresponding Secretary:

The recording secretary shall keep the minutes of the meetings of the Association, have custody of the records of the Association, other than those of the treasurer, and perform such other duties as the Association may direct.

The corresponding secretary shall conduct the general correspondence of the Association, give notice of all regular and special meetings of the Association and of the executive committee, and perform such other duties as the Association may direct.

Section 4: Duties of the Treasurer: The treasurer shall have charge of the funds of the Association and shall collect and receive all moneys and deposit the same in a bank which shall have been previously selected by the Association. The treasurer will disburse as directed by the president or executive committee. The executive committee is authorized to make all necessary emergency expenditures and the treasurer shall make an annual report of all expenditures on behalf of the executive committee. Expenses over $250 must have the member’s majority vote.

Section 5: Duties of the Membership Secretary: It shall be the duty of the Membership Secretary to record all applications for membership and to keep a roster of all members, along with their names and addresses. It shall also be the duty of the Membership Secretary to forward, without delay, any reports that may be requested by the President and to submit any pertinent files for the purpose of inspection and audit whenever ordered to do so by the President. It shall also be the duty of the Membership Secretary to keep an account of the financial standings, in this Association, of each member. The Membership Secretary shall collect all dues and remit the same over to the Treasurer within ten (10) days, taking a receipt at that time. The Membership Secretary shall make available a current and complete list of the membership at every regular or special meeting of the Association.

Section 6: Duties of the Sergeant-At-Arms: It shall be the duty of the Sergeant-At-Arms to direct members and guests to indicate their presence in writing at all regular and special meetings of the Association. In addition, the Sergeant shall greet and welcome all invited speakers. The Sergeant-At-Arms shall maintain order and, at the President’s direction, escort a member or guest who is out of order from the meeting.

Membership:

Section 1: Eligibility to Vote: An individual must be a member in good standing as defined in Article I Section 3 of the Constitution in order to have the privilege to cast a vote in any matters concerning the Association.

Section 2: Only paid members will receive the Newsletter.

Dues:

Section 1: Dues for each member shall be $15 per person per annum, payable in the month of January. Members in arrears shall be informed by a letter in the month of March that they will be dropped from the rolls of the Association and are ineligible to vote unless their dues are paid by April 15th.

Section 2: Dues for members joining between July 1st and December 31st will be 50% of the annual dues.

Meetings:

Section 1: Regular meetings of the Association shall be held on the fourth Monday of the month at 7:30 PM. No regular meeting will be held in December unless it is otherwise determined by the Executive Board.

Section 2: Meetings are held at the Coram Fire Department Community Room located at 303 Middle Country Road, Coram.

Section 3: Executive meetings of the Association will be held at least once a month as directed by the President.

Section 1: There shall be the following standing Committees composed of at least two (2) members: Planning & Land Use, Highway, Newsletter, and Membership & Booster.

Section 2: Nominating Committee will be appointed two months prior to the Annual Meeting.

Section 3: Liaisons will be appointed as the community’s needs require.

Section 4: Additional committees may be appointed as needed by the Executive Board.

Order of Business:

The Order of Business to be followed at meetings shall be:

a. Call to order – Salute to the flag

b. Reading of the minutes of the previous meeting

c. Treasurer’s report

d. Report of Officers

e. Report of Committees

f. Old Business

g. New Business

h. Guest Speaker

i. Motion to adjourn

Order of Business may be changed at any time at the discretion of the presiding officer.

Adopted Coram, NY
8/28/2006

Founding Members:
Kathleen Meade ,Nancy Cobian, Michael Dickson, Eva Greguski, Maria Inzalaco, James F. Meade

Committees & Liaisons: